Event/Communication Request

Requester Information

Unit

Point of contact name

Point of contact email

Project Type Offerings

Please select the project type that best suits your needs
Email Communication or Print Mailing List
Event Set Up Includes registration, event specific communication, invitation communication (if desired), etc.
Print Mail Interaction Print Mail interaction logged on Slate student timeline

Email Communication and or Print Mailing List

Event Set Up

Print Mail Interaction

Would you like to send an event invitation through Slate Deliver and include the event in our monthly event email?

Yes

No

Please submit this form as far in advance as possible from your desired project completion date. Note: If items are submitted less than 10 days ahead of requested send date, there is no guarantee it will be completed.

Sample Timelines:

10 days prior to planned send date for Deliver messages with limited links and no custom images.
2 weeks prior to planned send date for Deliver messages with custom images or complex recipient lists.
3 weeks prior to planned send date for Deliver messages for complex conditional content or multiple messages.

Sample Timelines:

8 Weeks Prior to Event Start Day

Target Audience Criteria

Recruitment Stage

Prospect (we have their name from a referral or other list, but they have not indicated any interest to us in attending K-State)

Inquiry (has inquired about the university ie, asked for information, attended an event, etc.)

Applicant (has application on file with K-State)

Admitted (has been admitted to K-State for the current active period)

Other

Other recruitment stage

Student Type

High School Student

Transfer Student

International Student

Other

Other type

Campus

Manhattan

Olathe

Online

Salina

Degree Type

Degree Seeking

Non-Degree Seeking

Certificate

Location
Please provide the location, if applicable, via one of the following

-Radius from city (ex. 60 miles from Manhattan)
-Zip Codes (ex. 66506)
-County (ex. Riley)
-State (ex. KS, MO, CO)
-Country (ex. USA, Mexico)

Additional Criteria
Please provide any additional criteria based on your student population (ex. academic interest, previous campus visit, High School graduation date, legacy status, etc.)

If available, provide a unique ID (EMPLID, Slate ID) for a record that should be included.

Message Content

What is the format of your message?

Email

Print Mailing List

Email + Print Mailing List

Is this list for an event?

Yes

No

Event Name

Add a Print Mail Interaction to the students timeline

Yes

No

When do you need the mailing list?

Sender Address

Reply To Address, if different

Subject Line

Body of Message

Signature/Signature Block

KSU Email Address (to receive test emails for review)

Is this communication for an event?

Yes

No

Event Name

Would you like one reminder sent 2-3 weeks after the initial send? EMC will identify an open slot on the calendar if time allows.

Yes - please update subject line

Yes - keep same subject line

No

If your message includes hyperlinks, please add those URLs below along with the descriptive text from the body of the message you wish to hyperlink.

Permitted: Check your status!
Permitted: Check your status at apply2.ksu.edu/status!
Not Permitted: Check your status here! (This anchor text is not descriptive.)
Not Permitted: Learn more at https://www.k-state.edu/sfa/scholarships-aid/scholarships/future-students-new/additional-opportunities/freshman/competitive/(This link is too long.)

URL1

Anchor Text1

URL2

Anchor Text2

URL3

Anchor Text3

URL4

Anchor Text4

Sending Invitations

How would you like to send this message?

Running/ongoing (sends at a set time until a certain date to pick up any NEW students)

One-time send

Desired send date

Desired start date

Desired end date

Your send date is soon! Please be aware that this turn around time is likely not possible, but the Enrollment Marketing & Communications team will work diligently to respond to your request. Please respond to the confirmation message you receive after this form is submitted with any additional information about the urgency of this request.

We cannot meet this deadline. We are currently fulfilling requests submitted by other departments. We will follow up with you about this request.

If you have an image to include in the message, please respond to the confirmation message you'll receive after submitting this request with the high quality image file attached. Accepted file types: PNG or JPEG. Reminder: do not submit flyers, this should either be a photo or graphic with little to no text for accessibility.

Will you be providing an image for this email?

Yes, I will provide an image for this email.

No, I don't want an image on this email.

Event Registration Form Details

All student forms will include the following information
Preferred Name
Full Name
Email Address
Birthdate
Permanent Address
Phone Number
Academic Program Details

Please check the additional questions you would like added.

Event Details

Event Name

Capacity (Registration Limit)

Can guests attend?

Yes

No

Should guests count toward capacity limit?

Yes

No

How many guests may attend per participant?

Is there a cost to attend?

Yes

No

What is the cost?

Would you like a waitlist registration enacted?

Yes

No

Waitlist Registration Limit

Registration Form

New Form or Template

Not sure if new template needed

Location/Method

On-Campus

Off-Campus

Online hosted with other service (ie Zoom)

On-Campus Location

Building name (if available)

Off-Campus Location

Country

Street

City

Region

Postal Code

Event URL

Event Schedule

Event Frequency

One-Time

Recurring

Event Date

If the event is less than 3 days away, it is unlikely that setup can be completed in time to hold a successful event.

Start Time (include AM or PM)

End Time (include AM or PM)

Recurring Event Schedule (including dates and start/end times)

Registration Deadline

One Hour in Advance of Event Start

One Day in Advance of Event Start

One Week in Advance of Event Start

Other

Additional Details about Event Schedule

Event Communication

The fields below will help us create the confirmation page and email, the reminders, the thanks for attending emails, etc.

Description for Registration Page

Confirmation Webpage Text

Confirmation Email

Waitlist Confirmation Email

Registration Reminder Email

Reminder Email

2 days in advance

1 day in advance

1 hour in advance

Other

Attendee Follow-Up Email

No Show Follow-Up Email

What students need to have the print mailing interaction added to their record? Please paste below the URL for a person-scoped or person by population-scoped query.

What date was the print mailing sent?

What was the name of the mailing? (Please use the name you sent to the CRM team for interaction codes).